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5 tips for great school website design

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By Steve Williams
Dec 12, 2023 11:50:00 AM

Seems like award season is never ending – Oscars, Grammys, Emmys, et al. But what about award-winning school website design? Is beauty in the eye of the beholder, or can we all agree what is a well-designed school website?

We all know what makes for bad design, for we've all been on bad school websites – but not for long, and we don’t come back. That’s the point of this article. It’s easy to spot the bad stuff, but how do you go about creating a great school website?

Great website design starts with good planning. You have to first plan to achieve the results you want from your school website. According to the National School Public Relations Association and their NSPRA annual award program, “Content clarity, appropriateness and freshness, graphic design, usability, functionality and overall depth of information.” What does that mean in practical terms?

View the School Website Design Guide

What does that mean, for example, to the parent who needs to find contact information on your website in a hurry, but can’t, and leaves frustrated? Or what about the parent who is viewing your website on her phone and is spending more time re-sizing your page by dragging and zooming than she is spending time on homework with her child?

Apple founder Steve Jobs once proclaimed: “Design is not just what it looks like and feels like. Design is how it works.” Apple gained legions of fans not purely through aesthetics, but because its product design meets customer needs. (Yes, your parents are customers.)

Great design isn’t limited to smartphones and laptops but encompasses websites too. Creating a well-designed school website isn’t just about flashy photos, multi-media presentations and nice colors. It’s also about how well the website works for your stakeholders: the community, staff, parents and children invested in the school. To wit...

  • Can visitors quickly and easily find what they’re seeking?
  • Is it easy for your staff to manage?
  • Does it encourage dialogue?

Everyone’s got ideas – including us at SchoolNow – about what constitutes effective website design.

Five key elements of effective school website design

Here are five key elements to keep in mind when planning and designing yours:

1. 'Useful' homepage

By useful, we mean get visitors to that next click, quickly and cleanly without a lot of scrolling and maneuvering. Sure a good homepage should look great and be appealing – there are some great templates built into many CMS packages – but if your visitors are lingering too long on your homepage, they’re likely confused. By creating a useful school homepage, you can ensure website visitors get off on a good foot.

  • Keep it simple – Often the best design is simple design. One of the common mistakes many schools make is trying to cram too much content on their homepage. The best homepages are easy to read, quickly guiding you to relevant information.
  • Quick links – Does your site lead users to the most frequently requested features? Quick links can cut through the clutter, saving readers’ time by getting them where they want to go, fast. Park Ridge Niles School District, an 8-school district in Illinois, uses quick links and a slider (see below) for a clean look.
  • News and calendar of events pages – The school calendar is the workhorse of school communications, so make sure it’s prominent and always current. School and district news should be fresh. If visitors see stale news, they won’t come back.
  • Images – Rotating images (also called a slider) are a nice visual way to keep parents updated on new, important school events. But don’t allow the slider to dominate your homepage. Images are easy to change out using a friendly CMS.


2. Responsive design

Responsive design (i.e., mobile-friendly) is a crucial element of modern school website design. It means your website can be accessed by a wide variety of mobile devices. Good responsive design assures each web page is readable and usable on a desktop computer, a laptop, a tablet or a smartphone. It automatically resizes and reformats your pages to eliminate that annoying and time-consuming zooming and dragging that serve as barriers to the viewer.

A school website that incorporates responsive design can be shared and viewed through email links, or social media sites like Twitter and Facebook, which more than half of users now access through mobile applications.

Make sure your website features responsive design. Otherwise, if your school website is not set up for mobile users, they won’t be visiting it, much less using it as a regular way to communicate with your school.

Responsive school website design

3. Meet website accessibility requirements

While an ADA compliant website has a lot to aspects to determine its accessibility, I will be reviewing the important, basic structure. For comprehensive resources, visit the School Website Accessibility and ADA Education Center.

Ultimately, your website will need to follow the WCAG 2.0 AA standard, see "WCAG 2.1 and what it means for school website ADA compliance" for further information. Some of these items are related to just making sure you complete a couple steps before you publish a web page, and others may require your technical resource to adjust the website template. You can also check out “Creating an ADA-compliant website” by Nicole Bremer Nash for additional details and resources.

The diagram below covers the basic structure of an ADA compliant website.

School website accessibility example diagram

  1. When a page loads for a screenreader, the navigation is the first thing read to the visitor. By adding a skip navigation link, the screen reader will reader bypass navigation and start on the web page content. This is very helpful for visitors not to listen to the navigation each time they click a page. Your navigation will also need to work properly if the user uses the keyword to navigate. All links must highlight as they use the tab and arrow keys. All drop-down navigation must pop open and highlight the links as well. Many times the light blue outline that appears by default by the browser is no suffice, the links must be very distinct when selected.
  2. Follow HTML formatting standard for your copy. You should use a single H1 for the header and follow H2, H#, H4, etc. for formatting additional headers.
  3. All images must have a descriptive ALT tag or long description. This is important for the screen reader to communicate what the image is.
  4. As long as text links are clear on what they are linking to, there is no need for additional description. However, if it is something like “click here” you are required to use the “title” tag for the link and add a description. The idea is to make sure the screenreader clearly reads the links content.
  5. If you use tables to display data, you will be required to add a table header <TH> tag to the row header. The will allow the screenreader to communicate the information based on the table structure.
  6. A feedback link in the footer that allow you to gain valuable information to improve the accessibility and address any issues.
  7. Optional text-only option can provide a non-graphical view of the page.

Two must-read articles for any school going about making their websites fully accessible include: 5 Easy Steps to Creating a School Website Accessibility Policy, and How to Conduct a School Website Accessibility Audit.

4. Well-organized navigation

Intuitive, organized navigation is well-designed navigation. It’s key to a school website’s usability. That’s why it’s recommended to use the 7-Link rule in website organization. Organize navigation and sub-navigation with seven links. Studies show people are most likely to make a decision when they have seven links or fewer to choose from. Anything more can be overwhelming.

school website design navigation

5. Streamlined popular pages

In addition to the ever-popular school calendar, pay extra attention to the popular pages on your site. You can easily determine those through a quick analytics review using Google analytics. Generally, we’ve found these content areas are the top pages on any school website.

  • Calendar – Make sure your school calendar is readily accessible, contains accurate, current info, and is easy-to-use.
  • Contact directory – Make it easy for anyone to find contact information for everyone at your school. A contact directory buried in the website is a common, easily remedied frustration on many school websites. Make sure it’s current too. (If staff members leave or assume new responsibilities, update it.)
  • School pages – Make it simple for parents and students to easily get to their individual school page. This can be accomplished through some high-level navigation.
  • Teacher pages – Parents and students shouldn’t have to struggle to find their teacher pages. A link to teacher pages should prominently be displayed on the navigation and home page.

There’s much more, of course, to effective school website design than these five elements, but they serve as a great foundation for designing a new website or seeing where your current website stacks up.

Regardless of what criteria you use to determine an ‘award-winning’ school website, it’s important that it be well organized with a killer homepage, be easy to access on the go, and is plugged into the social media landscape. How does your school measure up in terms of effective school website design. Do you have an ‘Apple’ of a school website?

Related article: School Website Design Planning Checklist


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Topics: Website design

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About the author

As co-founder of SchoolNow, Steve believes behind every great school is great communication. He's on a mission to continue to simplify communications for school administrators and help them boost engagement with parents and the entire school community.